Analyze time to find self-improvement points
Peter F. Drucker (1979) said that
“Effective management It starts with studying to see if you really spend your time. to do what?”
Education looks at our use of time. by time analysis method The best way to do it is by keeping a record of our time each day. may use the daily work plan to analyze it The daily work plan must be consistent with what is actually practiced on a daily basis. Bring a daily plan for each day for about 1 week by choosing the week that we work normally every day. bring that plan to check that Which list of tasks is the work that I do, i.e. work on duty and suitable for time? Or it’s a job on duty, but doing it inappropriately on time. or work that is not on duty at all Type of work is to help others work without anyone ordering Or when working, take it to buy things, wash your hair, chat with anyone who is not related to work.
When surveyed, we found that 75% of the time, we work on the job and fit the time. It shows that you are the one who manages time correctly. keep that goodness As for work that is on duty but does not fit the time must find a way to adjust to suit the next time As for the work that is not on duty, so cut it out, do 75% that we have close to 100%, which may be able to do day by day because the real work that is done close to 100% every day is probably impossible. The time managers are satisfied that on average they can achieve 75%, which is considered to be fully beneficial to the agency. If everyone cooperates together, we can do it seriously.
The results of our own time analysis with sincerity. With the intention of developing myself from the work that I have done for 1 weeks. will allow us to discover ourselves how we spend time Spend time working to work for the agency. Is it really for the benefit of the agency? We waste our time on personal matters. Resolve repetitive tasks due to lack of planning Go in to help other people’s duties, even though they haven’t completed their own responsibilities. Or we try to do all the work ourselves. without distributing the work to others to help do When found any activities that cause loss of time Had to try to find a way to cut it off. Subsequently, we continue to create a schedule for our work.
What we should watch out for next When we find our shortcomings in the use of time. That is, when the daily work is planned. Must take into account our work to be on time as scheduled. Choose to work on time and at the right time. And the important thing is to try to work on time.
This has studied the work of executives at various levels how to spend time at work and what activities are there at all three levels is the primary executive middle management and senior executives found that
Most of the executives are primary executives. This position will be responsible for the workers who actually work in the organization. and is the only executive who does not manage other executives A study of the work of primary managers in factories has been found that primary managers are cumbersome and go back and forth during work. Most of the time is spent with subordinates. Sometimes with friends and little time with superiors and outsiders.
The researchers calculated the time spent on primary executives. Used to talk about various topics. It was found that most of the time spent used to detail technical tasks including the quality of work job progress And work related to the duties of workers such as personnel and the work of employees.
Primary managers spend 57% of their time with people, 30% with subordinates, 21% with friends and others, and 6% with supervisors.
Primary Executive Activities analyzed It was found that the first thing to do was talk, look and work with the engine, spending a lot of time communicating. and responsible for the problems at that time middle management. Acts as a link between senior management and lower level personnel. The work activities of 66 middle managers were analyzed. Middle management spends a lot of time in supervising and organizing activities. And it takes a little time to plan the activities.
In general, middle management Will be involved in the actual operation less than the primary management. Instead, it involves more paperwork and meetings. The work will be more reflective. Participation in this level of executive action is the one who will be trained to ascend to the next senior management. The nature of the activities and time spent of middle management.
Talking to different people one by one 25% Discussing/conversing with more than one person 19% Working on documents 14% Meeting formally 10% Reading documents 10% Talking on the phone 9% Thinking/reflecting 2% Checking 2% other 9% senior management is the policy maker of the agency Research has found that Successful people work long hours. Hours of work per week will be in the period of 55-65 hours, which this working hour Summary of time management Found that the best work efficiency is 8 hours a day.
Most jobs of senior management are scheduled meetings 59%, non-scheduled meetings 10%, desk work 22%, phone calls 6%, and on-site visits 3%.
The research results presented above Let’s try to study some of our own work. and some people in our department It would also have interesting results. Don’t try don’t know Try it for a taste of life and know the truth of spending time. And the activities that we do … that people in our units at different levels do so that they will know that most of the time doing what is worth or not with the lost time, work and money.
